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Job Opportunities

Job Opening: Two Part-Time Positions (or one full-time position for the right candidate)

Position One: Administrative Assistant and Grants Manager

Future Harvest CASA seeks an exempt, part-time (20 hours/week), energetic, self-motivated, highly organized administrative assistant and grants manager to assist Executive Director with grant administration, day-to-day operations, financial transactions, fundraising events, and more.  Salary starting at $20,000, plus 7.35%-of-gross-salary benefit stipend and paid vacation.

Financial and grants management:

  • Process invoices and payments for grants, events, and other transactions

  • Generate financial reports for annual conference and fundraising events

  • Assist bookkeeper and ED with audit and tax filings

  • Maintain FHCASA materials necessary for proposal development and submittals

  • Support program staff in proposal preparation and submission

  • Oversee preparation and timely submission of grant applications

  • Assist staff with program budget development and tracking

  • Ensure compliance with grantor guidelines, rules and regulations

  • Perform related work as assigned.

Fundraising assistance:

  • Provide logistical support for fundraising events; manage event registration

  • Create and maintain database of donors and generate thank you letters

Office management and administration:

  • Perform general office duties: order office supplies; check and follow up with phone and organizational email messages

  • Manage annual government registrations, such as SAM

  • Organize and maintain organizational and personnel documents

  • Manage organizational insurance

  • Maintain order in Google Drive and Dropbox repositories

  • Post job descriptions, collecting and organizing resumes, and coordinating interviews

  • Coordinate the weekly staff call

Program Assistance:

  • Assist Exec Director with preparation of Board Meeting materials; schedule meetings

  • Assist staff and board members on an as-needed basis during peak seasons

Required Qualifications: Administrative Assistant and Grants Manager

  • Experience with private and public grants administration

  • Demonstrated administrative skills, including grants administration

  • Highly organized and detail oriented

  • Customer-service orientation

  • Strong verbal and written skills

  • Sound judgment, including discretion

  • Ability to work well in a small virtual team; comfortable working from home

  • Ability to multi-task and prioritize in a fast-paced work environment

  • Knowledge of Microsoft Office Suite, QuickBooks, and database management

  • A car for travel, smartphone with unlimited data plan, computer; printer – all kept in good working order

  • Willingness to travel and do some weekend work

  • A knack for problem solving.


Position 2: Events and Conference Manager

This exempt, part-time position (average of 20 hours/week, with fewer hours before Sept; more hours after) reports to the Executive Director and works closely with FHCASA staff, board, members, volunteers, and partners to organize Future Harvest CASA’s Annual Cultivate the Chesapeake Conference.  Our 2019 conference is our 20th anniversary celebration, so we are looking for someone who can impart programming vision and broaden our attendance to create a truly special event. Salary: $25,000 plus 7.35%-of-gross-salary benefit stipend, and paid vacation.

Job duties include:

  • Organize all aspects of the conference

  • Engage stakeholders into an advisory committee

  • Recruit keynote and session speakers

  • Recruit exhibitors and in-kind donations, and, with the Exec Director, sponsors; must be comfortable with cold-calling

  • With Communications Manager, create engaging messaging, branding and promotion plan with goal to increase attendance

  • Review print program and all materials, including signage, for accuracy

  • Negotiate and work directly with conference venue

  • Delegate and oversee tasks to staff and volunteers

  • Recruit and organize volunteers; administer scholarships

  • Organize and maintain registration list; ensure thank you’s for every donation

  • Prepare pre- and post-event financial and qualitative reports for Exec Director and Board

Required Qualifications: Conference Manager

  • A minimum of a bachelor’s degree

  • Deep experience in conference event planning

  • Demonstrated knowledge of the Chesapeake region farming community

  • Demonstrated superlative organizational and administrative skills

  • Demonstrated ability to work in a team, both internal and external, to create and strategically implement a vision for the 2019 20th Anniversary conference

  • Possess a car for travel, smartphone with unlimited data plan, computer; printer – all kept in good working order;

  • Willingness to travel and do some weekend work.




To apply, fill out our application and email your cover letter, resume, and 2 writing samples to:

All questions related to applications can be sent to