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FHCASA is Hiring: Administrative Assistant and Grants Manager (PT)

Job Opening: Two Part-Time Positions (or one full-time position for the right candidate)

Position One: Administrative Assistant and Grants Manager

Future Harvest CASA seeks an exempt, part-time (20 hours/week), energetic, self-motivated, highly organized administrative assistant and grants manager to assist Executive Director with grant administration, day-to-day operations, financial transactions, fundraising events, and more.  Salary starting at $20,000, plus 7.35%-of-gross-salary benefit stipend and paid vacation.

Financial and grants management:

  • Process invoices and payments for grants, events, and other transactions

  • Generate financial reports for annual conference and fundraising events

  • Assist bookkeeper and ED with audit and tax filings

  • Maintain FHCASA materials necessary for proposal development and submittals

  • Support program staff in proposal preparation and submission

  • Oversee preparation and timely submission of grant applications

  • Assist staff with program budget development and tracking

  • Ensure compliance with grantor guidelines, rules and regulations

  • Perform related work as assigned.

Fundraising assistance:

  • Provide logistical support for fundraising events; manage event registration

  • Create and maintain database of donors and generate thank you letters

Office management and administration:

  • Perform general office duties: order office supplies; check and follow up with phone and organizational email messages

  • Manage annual government registrations, such as SAM

  • Organize and maintain organizational and personnel documents

  • Manage organizational insurance

  • Maintain order in Google Drive and Dropbox repositories

  • Post job descriptions, collecting and organizing resumes, and coordinating interviews

  • Coordinate the weekly staff call

Program Assistance:

  • Assist Exec Director with preparation of Board Meeting materials; schedule meetings

  • Assist staff and board members on an as-needed basis during peak seasons



Required Qualifications: Administrative Assistant and Grants Manager

  • Experience with private and public grants administration

  • Demonstrated administrative skills, including grants administration

  • Highly organized and detail oriented

  • Customer-service orientation

  • Strong verbal and written skills

  • Sound judgment, including discretion

  • Ability to work well in a small virtual team; comfortable working from home

  • Ability to multi-task and prioritize in a fast-paced work environment

  • Knowledge of Microsoft Office Suite, QuickBooks, and database management

  • A car for travel, smartphone with unlimited data plan, computer; printer – all kept in good working order

  • Willingness to travel and do some weekend work

  • A knack for problem solving.





To apply, fill out our application and email your cover letter, resume, and 2 writing samples to:

All questions related to applications can be sent to