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Hiring: Future Harvest CASA is seeking a Conference Manager!

Future Harvest CASA is seeking a Conference Manager!

Conference Manager

Future Harvest CASA is seeking a visionary and detail-oriented conference manager. This half-time position reports to the executive director and works closely with FHCASA staff, board, members, volunteers, and partners to organize and execute an inspiring, educational, and community-building annual conference. The conference is held every year on Martin Luther King weekend in January and is a key component of our education programming and regional networking. The job requires someone who has vision, creativity, self-direction, and pays great attention to detail. Applicants with diverse backgrounds, experiences, and perspectives are encouraged to apply.   


  • In consultation with FHCASA staff, board, and conference committee members, develop and lead the vision and strategy for all aspects of the conference

  • Recruit keynote and session speakers

  • Recruit exhibitors, advertisers, and donations and procure locally produced food

  • With the executive director, on-board sponsors; must be comfortable with cold-calling

  • With communications manager, map out and create engaging and timely messaging, branding, and promotion plan with goal to increase attendance

  • Convene and lead a Conference Planning Committee; oversee scheduling of and agendas for regular planning calls

  • Conduct timely check-ins with staff, as needed, to gather input and share updates

  • Review print program and all materials, including signage, for accuracy

  • Negotiate and work directly with conference venue; assist with venue and hotel arrangements for ancillary meetings the week of the conference

  • Recruit and organize volunteers; administer scholarships

  • Delegate and oversee tasks to volunteers and to staff in consultation with executive director

  • Set up, organize and execute registration; write or ensure thank yous for every donation and sponsorship

  • Keep close tabs on registration trends per category of attendee

  • Prepare pre- and post-event financial and qualitative reports for executive director and board and oversee all post-conference tasks including survey(s), invoice collection, payments, etc.

  • Maintain organized and multifaceted conference planning documents


Required Qualifications:

  • Deep experience in event planning, preferably conference planning

  • Demonstrated knowledge of the Chesapeake region farming community

  • Demonstrated superlative organizational and administrative skills

  • Demonstrated ability to use Google Suite to manage collaborative planning documents, Excel, Eventbrite and/or other event planning software, etc.

  • Demonstrated ability to lead and self-direct

  • Demonstrated ability to engage a diverse range of presenters, exhibitors, and attendees

  • Demonstrated ability to work in a team, both internal and external, to create and strategically implement a vision for the 2020 conference

  • Owns a car for travel, smartphone with unlimited data plan, computer, printer – all kept in good working order

  • Bachelor’s degree preferred

  • Willingness to travel and do some weekend work

Hours and Compensation:

  • For half-time work, on average 20 hours/week, with fewer hours before September, more hours after, the manager receives $25,000 gross salary/year plus 7% of gross salary as a benefits stipend; a contractual position is also possible.

How to Apply

Please submit resume, cover letter, references and two writing samples by Friday, March 29th via the following link:

The cover letter should address how the applicant would ensure the conference reflects equity and inclusion in our community.

For additional information, email or call 410-549-7878.

Jobs, Internships, & Opportunities
1114 Shawan Rd
Cockeysville, MD 21030
United States
Contact Name: 
Future Harvest CASA
Friday, March 1, 2019 - 10:45am